Every property, tenancy and job in one place.
Custom business software for property managers, letting agents and portfolio landlords. Tenancies, maintenance, compliance and arrears in one system, so nothing depends on the person who happens to remember it.
What we hear from property management and lettings businesses.
Property management is a compliance business wearing a customer service uniform. Gas certificates, electrical reports, deposits, notices and inspections all have dates attached, and every one of them is somebody's problem the moment it slips.
Most teams hold that together with a portal, a spreadsheet, a WhatsApp group and a filing cabinet. It works until the portfolio grows, someone leaves, or a tenant asks a question nobody can answer in under a day.
What we would build
One system for the portfolio, built around the way your properties, landlords and contractors actually relate to each other.
- Portfolio and tenancy management — Properties, units, tenancies, landlords and deposits as one connected record, with the history attached rather than filed elsewhere.
- Maintenance and contractor jobs — Reports raised, triaged, dispatched and tracked to completion, with photos, quotes and approvals on the job itself.
- Compliance and certificates — Gas safety, EICR, EPC, fire and legionella tracked per property with renewal dates that escalate before they expire.
- Rent, arrears and statements — Payments reconciled, arrears surfaced early, landlord statements produced without a month-end spreadsheet exercise.
- Landlord and tenant portals — Both sides see what they are entitled to see, which removes most of the phone calls before they happen.
- Inspections and evidence — Scheduled inspections completed on a phone, with photographs and findings written straight into the property record.
What we would automate
The chasing, triaging and reporting that currently depends on someone having the time.
- Maintenance triage — Tenant messages read, categorised by urgency, and either answered from existing documents or routed to the right contractor.
- Certificate renewals — Expiring compliance chased with the contractor and the landlord automatically, with escalation when it is ignored.
- Arrears chasing — A graduated sequence of reminders that stops the moment payment lands, so nobody gets chased for money they have already paid.
- Lease and document summarising — Long leases and management agreements reduced to the clauses that answer the question actually being asked.
- Viewings and applications — Enquiries qualified, viewings booked into the right diary, and references started without manual re-keying.
- Portfolio reporting — Occupancy, arrears, open jobs and compliance status pulled into one weekly view per landlord and per portfolio.
Building software for property management and lettings
Sometimes. More often we build the layer your platform does not cover, such as maintenance, compliance and reporting, and integrate. We would rather add value around a working system than charge you to rebuild it.
Yes. Contractors get a single-purpose link per job. No account, no training, no support burden on your team.
It can. Service charges, section 20 consultations and communal compliance are a different shape to lettings, so we would scope them explicitly rather than assume the same model fits.
Your First Call Is Not a Sales Pitch
We will explain exactly how the model works and give you an honest recommendation, even if that recommendation is not Adola.
